Travel Request (pre-approval)

Please use the following form for all travel requests. Request must be made and approved before you travel. After your travel is completed you will need to fill out the Travel Summary form. Please remember to keep all itemized receipts.

Today's Date *

Month

Day

Year

Your Name *

Please put your full name that is on your driver's license. So when flights are made your ID matches your ticket.

Email Address *

Birth Date *

For travel the office needs your birth date.

Home Address *

Street, City, State, Zip Code

Destination *

Purpose of the Trip *

Departure Date *

Month

Day

Year

Departure Time (from Lawrence or home) *

To figure out your per diam the office needs to know when you are leaving your house.

Return Date *

Month

Day

Year

Return Time (to Lawrence or home))

Please estimate the time you will return to your home.

Travel Arrangements

Yes

Would you like the office to make your travel arrangements for you? If you select "No" you will need to still be pre-approved. Once you return you will be reimbursed.

Airline and Flight

Do you have a specific Airline and Flight you want booked for you?

Hotel

Do you have a specific hotel you would like booked for you?

Estimated Travel Costs: Registration Fee

Are any meals included?

If "Yes" please list them.

Estimated Travel Costs: Airfare

Air or Train

Estimated Travel Costs: Car Rental

Estimated Travel Costs: Hotel

Per night x number of nights = total

Estimated Travel Costs: Milage

How many miles is it from your home to the airport or destination?

Estimated Travel Costs: Airport Parking

Estimated Travel Costs: Other

taxi, shuttle, toll, etc.

Total of estimated Travel Costs *

Costs to be on Department P-Card (with detail) *

Costs to be Reimbursed to Traveler (with details) *

Documentation

Upload any documentation that supports why you are traveling: invitation, conference information... (text, rtf, pdf, doc, docx...)
Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf pdf doc docx.

Additional Documenation

Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf pdf doc docx.

Additional Documenation

Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf pdf doc docx.

Additional Documenation

Files must be less than 2 MB.
Allowed file types: gif jpg png txt rtf pdf doc docx.

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Travel Request (pre-approval)